Constitution

Constitution of the South Carolina Historical Association

Approved - March 21, 2015

  1. NAME: The organization shall be the South Carolina Historical Association.
  2. PURPOSE: This Association shall promote historical studies in the state of South Carolina, bring about a closer relationship among persons living this state who are interested in history, and encourage the preservation of historical records.
  3. MEMBERSHIP shall be open to anyone interested in the objectives of the Association.
    A.  Annual dues shall be determined by the Executive Commitee.
    B.  Student members shall pay annual dues at half-rates.
    C.  Lifetime membership will be granted upon the one-time payment of $300. Lifetime members shall have annual membership dues waived.
  4. OFFICERS shall be a president, vice-president, secretary, and treasurer; these shall be elected at each annual meeting. The Executive Committee shall normally nominate one person for each office. The vice-president shall be the automatic nominee for president. Nomination from the floor may be made for any office. Officers shall have the duties and perform the functions customarily attached to their respective offices with such others as may from time to time be prescribed.
  5. EXECUTIVE COMMITTEE shall be composed of the officers identified in Article IV, the editor(s) of The Proceedings, the webmaster, and six additional members elected for terms of up to three years to be determined at the time of their nomination.
    A.  The duties of the Executive Committee shall be to fix the date and place of the annual meeting; to prepare a program for the annual meeting; to attend to the publication of The Proceedings; to supervise the expenditures of the Association’s funds; to maintain the Association’s website; to prepare a list of nominations for the officers, webmaster, and other members of the Executive Committee; and such other duties as may from time to time be assigned to them by the Association.
    B.  The president may appoint other committees as needed, or be instructed to appoint, by resolutions of the Association
  6. There shall be an ANNUAL MEETING of the Association at the time and place appointed by the Executive Committee.
  7. ASSOCIATION’S PUBLICATION
    A.  The Association shall publish annually its peer-reviewed journal, known as The Proceedings of the South Carolina Historical Association. Each annual edition of The Proceedings shall include a copy of the Association’s Constitution, minutes of the annual meeting, and select papers from the annual meeting chosen via a peer-reviewed process established by the Executive Committee.
    B.  All papers published in The Proceedings shall become the property of the Association except as otherwise may be approved by the Executive Committee.
    C.  The editor or editors shall have the authority to appoint an associate editor(s).
  8. DANIEL HOLLIS PRIZE: Each year the organization will award the Daniel Hollis Prize at the annual meeting.
    A.  In even numbered years of the meeting, a graduate student will be awarded the prize for the best article published in The Proceedings in the last two years (current and previous year).
    B.  In odd numbered years of the meeting, a professional historian will be awarded the prize for the best article published in The Proceedings in the last two years (current and previous year).
    C.  The Executive Committee will annually appoint a three-person award committee to review all eligible articles.
  9. FINANCES:
    A.  The Publications Endowment Fund exists to supplement the income available for the publication of The Proceedings. Contributions may be made by anyone, and they will be acknowledged in writing.
    B.  The Fund will be administered by three trustees: the President, the Treasurer, and the editor of The Proceedings. The trustees shall invest the Fund so as to obtain a secure and steady income and report annually to the membership the status of the Fund.
    C.  The trustees may designate annually a sum no greater than 80 percent of the earnings of the Fund to defray the cost of printing The Proceedings and add the surplus of earnings each year to the principal.
    D.  Should the Executive Committee determine that the Fund is no longer necessary for the purpose for which it was established, they shall recommend that this Article be removed from the constitution. If the Fund is liquidated, the Executive Committee shall make an unrestricted gift of the principal to the endowment fund of The University South Caroliniana Society or similar historical repository in South Carolina and transfer the balance of the earning to the treasury of the Association.
  10. In the event of the dissolution, the remaining assets of the Association, if any, shall be donated by the Executive Committee to another organization that shares the objects and aims of the Association.
  11. The constitution may be AMENDED by a two-thirds vote of the members present at the annual meeting.